AREF Grant Summary
Year Grants Funded
# Schools
Teachers Students
26 $12,459 15 109 2,405
2009-10 20 $9,123 14 54 2,161
2010-11 45 $21,234 27 135 5,009
2011-12 50 $23,866 24 139 5,195
2012-13 48 $22,979 25 103 4,766
2013-14 43 $24,077 23 170 5,971
2014-15 24 $11,963 14 40 1,715
2015-16 15 $7,358 13 32 867
Totals 281 $133,059 - 782 28,089

The foundation raises funds to support educational projects/programs in areas such as Music, Performing Arts, Arts and Culture, Literacy, Science, Math, Technology, and Recreation & Sports. The foundation supports opportunities for student success by providing funds for field trips, classroom projects, enrichment activities and other creative approaches that support our vision of helping the children and families of Alum Rock achieve success.

Grants are available to support teachers and to benefit students. Applicants are encouraged to collaborate when submitting a proposal for a project. The Foundation does not expect to fully fund proposed activities and all forms of revenues and donations toward projects are considered when applications are evaluated. Both the applicant(s) and their principal are notified of the Foundationís decisions.

A Grant Report must be submitted to the foundation upon completion of all projects (including field trips). Teachers are not eligible for future funding if a report has not been submitted. Report Guidelines are provided by the foundation.

Grant applications are only accepted through an online application process
The foundation will acknowledge receipt of all applications received. You may request a copy of the application questions to assist you in preparing your application. Please direct your request and any questions regarding the AREF Grant Program to:

Grants are awarded in amounts up to $500

Click here for answers to frequently asked questions.

Grant Cycles for 2016-2017

Applications Received by Application Reviewed Grantee Notification by
January 5, 2017
January 2017 February 1, 2017

To apply for a grant you must complete the AREF Grant Application online.

Click here to go to the application

(Click here for answers to frequently asked questions.)

AREF Grant Application Review Information
There is only one (1) cycle for accepting grant applications during the school year. The foundationís goal is to award at least one grant per school. Applicants can only receive one award per school year.

Evaluation Criteria
The following evaluation criteria and weights will be used by reviewers to form recommendations:

  1. Program/Project Narrative (45 points total)
    • General information (5 points)
    • Description of the program/project and activities (20 points)
    • Goals, objectives and outcomes (20 points)
  2. Student Impact Ė How students will benefit alignment with Common Core Standards (25 points total)
  3. Evaluation Ė How goals will be measured and what will be done with the results (20 points total)
  4. Ability to complete the project's proposed goals judged by the reasonableness of the work plan and budget, including cost sharing and leverage. (10 Points Total)
A rubric is used to rate the applications. Applications must receive a minimum of 80 points total to be considered for funding. Click here for a copy of the rating rubric.

Application Review Process
Review Panel
The review panel consists of the AREF Board and at least one (1) Peer reviewer (volunteer teacher). The panel members receive blind copies of the proposal narrative of each grant submitted. Proposals are reviewed on the appropriateness of the project in meeting the foundation's mission and vision, completeness, conformity to application requirements and overall eligibility. Reviewers rate the proposals using a rubric based on the evaluation criteria, including their own comments regarding the proposals. Each reviewer makes funding recommendations to the foundation Board based upon their reviews.

AREF Board Members
AREF board members receive summaries of the ratings, comments and recommendations of each proposal submitted. AREF Board members deliberate on the proposal recommendations and make funding decisions. Throughout this process, all members of the Board and volunteer reviewers follow conflict-of-interest rules to assure fair and equal treatment of every application.

Award Notification
Grants are contingent upon available funds. Grant applicants are notified within 2 weeks of the foundationís decision, per the posted application schedule. A contract is required with all awards, with applicable terms and conditions.



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